LIONS CLUB OF BOMBAY (VERSOVA): Constitution and By-Laws (Lions Clubs International) (Part Two)

Constitution and By-Laws

(Lions Clubs International)

(Part Two)

ARTICLE III

Duties of Officers

Section 1. PRESIDENT.

He/she shall be the chief executive officer of this club; preside at all meetings of the board of directors and this club; issue the call for regular meetings and special meetings of the board of directors and the club; appoint the standing and special committees of this club and cooperate with chairpersons to effect regular functioning and reporting of such committees; see that regular elections are duly called, noticed and held; and cooperate with, and be an active member of, the district governor's advisory committee of the zone in which this club is located.

Section 2. IMMEDIATE PAST PRESIDENT.

He/she and the other past presidents shall officially greet members and their guests at club meetings and shall represent this club in welcoming all new service-minded people in the community served by this club.

Section 3. VICE PRESIDENT(S).

If the president is unable to perform the duties of his/her office for any reason, the vice president next in rank shall occupy his/her position and perform his/her duties with the same authority as the president. Each vice president shall, under the direction of the president, oversee the functioning of such committees of this club as the president shall designate.

Section 4. SECRETARY.

He/she shall be under the supervision and direction of the president and the board of directors and shall act as the liaison officer between the club and the district (single, sub- and multiple) in which this club is located, and the association. In fulfillment of this, he/she shall:

(1) Submit regular monthly and other reports to the international office of the association on forms provided by the international headquarters containing such information as may be called for by the board of directors of this association.

(2) Submit to the district governor's cabinet such reports as it may require including copies of regular membership and activities reports.

(3) Cooperate with and be an active member of the District governor's advisory committee of the zone in which the club is located.

(4) Have custody and keep and maintain general records of this club, including records of minutes of club and board meetings; attendance; committee appointments; elections; member information, addresses and telephone numbers of members; members club accounts.

(5) Arrange for issuance, in cooperation with the treasurer, quarterly or semi-annual statements to each member for dues and other financial obligations owed to this club, collect and turn the same over to the club treasurer and obtain a receipt.

(6) Give bond for the faithful discharge of his/her office in such sum and with such surety as determined by the board of directors.

(7) Deliver, in a timely manner, at the conclusion of his/her term in office, the general records of the club to his/her successor in office.

Section 5. TREASURER. He/she shall:

(1) Receive all monies, from the secretary and otherwise, and deposit the same in a bank or banks recommended by the finance committee and approved by the board of directors.

(2) Pay out monies in payment of club obligations only on authority given by the board of directors.

(3) Have custody and keep and maintain general records of club receipts and disbursements.

(4) Prepare and submit monthly and semi-annual financial reports to the board of directors of this club.

(5) Give bond for the faithful discharge of his/her office in such sum and with such surety as determined by the board of directors.

(6) Deliver, in a timely manner, at the conclusion of his/her term in office, the financial accounts, funds and records of the club to his/her successor in office.

Section 6. MEMBERSHIP DIRECTOR.

The membership director shall be the chairperson of the membership committee.

The responsibilities for this position shall be:

(1) Development of a growth program specifically for the club and presented to the board of directors for approval.

(2) Regular encouragement at club meeting to bring in new quality members.

(3) Ensuring implementation of proper recruitment and retention procedures.

(4) Preparation and implementation of orientation

Sessions.

(5) Reporting to the board of directors on ways to reduce the loss of members.

(6) Coordination with other club committees in fulfilling these responsibilities.

(7) Serving as a member of the zone level membership

Committee.

Section 7. LION TAMER (Optional).

The Lion tamer shall have charge of and be responsible for the property and

Paraphernalia of the club, including flags, banners, gong, gavel, song books and button board. He/she shall put each in its proper place before each meeting and return the same to the proper storage area after each meeting. He/she shall act as sergeant-at-arms at meetings, see that those present are properly seated, and distribute bulletins, favors and literature as required at club and board meetings. He/she shall give special attention to assure that each new member sits with a different group at each meeting so that he/she can become better acquainted.

Section 8. TAIL TWISTER (Optional).

He/she shall promote harmony, good fellowship, life and enthusiasm in the meetings through appropriate stunts and games and the judicious imposition of fines on club members. There shall be no ruling from his/her decision in imposing a fine, provided, however, that no fine shall exceed an amount fixed by the board of directors of this club, and no member shall be fined more than twice at any one meeting. The tail twister (optional) may not be fined except by the unanimous vote of all members present. All monies collected by the tail twister (optional) shall be immediately turned over to the treasurer and a receipt be given.

ARTICLE IV

Committees

Section 1. STANDING COMMITTEES.

The following standing committees may be appointed by the president, except for the members and chairperson of the membership committee, who are elected. (See Article IV,

Sections 6 and 7)

(a) Administrative Committees:

Attendance

Constitution and By-Laws

Finance

Information Technology

Lions Information

Membership

Program

Public Relations and Communications

Greeter

Leadership Development

(b) Activities Committees:

Community Services

Disaster Preparedness & Relief

Environmental Services

Diabetes Awareness & Action

Hearing Preservation, Awareness & Action

Sight Preservation, Awareness & Action

International Relations

Lions Opportunities for Youth

Lions Services for Children

Section 2. MEMBERSHIP COMMITTEE.

A membership committee shall be composed of three elected members for a three year term. Initially three members will be elected. One member shall serve for one (1) year, the second member for two (2) years and the third member for three (3) years. Each year thereafter, a new member will be elected. Each member shall serve for three (3) continuous years on a rotation system subject to annual confirmation for the years remaining by the club’s board of directors. The first year member shall be a member of the committee, the second year member shall be its vice chairperson and the third year member shall serve as its chairperson and as membership director on the club's board of directors. The first year member is encouraged to focus on membership development, the second-year member is encouraged to focus on retention and leadership, while the third-year member (chairperson) is encouraged to focus on extension.

Section 3. SPECIAL COMMITTEES.

From time to time, the president may appoint, with the approval of the board of directors, such special committees as may be necessary in his/her judgment or the judgment of the board of directors.

Section 4. PRESIDENT EX-OFFICIO.

The president shall be an ex-officio member of all committees.

Section 5. COMPOSITION.

All committees shall consist of a chairperson and subject to Section 2 above, as many members as shall be considered necessary by the president.

Section 6. COMMITTEE REPORTING.

Each committee, through its chairperson, should be encouraged as necessary to report, either verbally or in writing, each month to the board of directors.

ARTICLE V

Meetings

Section 1. BOARD OF DIRECTORS REGULAR MEETINGS.

Regular meetings of the board of directors shall be held at such times and places as the board shall determine.

(It is recommended that the board of directors meet at least once each month.)

Section 2. BOARD OF DIRECTORS SPECIAL MEETINGS. Special meetings of the board of directors shall be held when called by the president, or when requested by three (3) or more members of the board of directors, at such time and place as the president shall determine.

Section 3. REGULAR CLUB MEETINGS.

Regular meetings of this club shall be held at times and places recommended

By the board of directors, and approved by the club. All meetings shall begin and end, promptly, at the regular set times. Except as otherwise specifically provided in this constitution and by-laws, notice of regular meetings shall be given in such manner as the board of directors deems proper. (It is recommended that clubs meet at least twice each month.)

Section 4. SPECIAL CLUB MEETINGS.

Special meetings of the club may be called by the president, in his/her discretion, and shall be called by the president when requested by the board of directors, at a time and place determined by the person or body requesting the same. Notice of special meetings setting forth the purpose, time and place shall be published to each member of this club,

By regular post, electronic means or personal delivery, at least ten (10) days prior to the date thereof.

Section 5. ANNUAL MEETING.

An annual meeting of this club shall be held in conjunction with the close of each Lions' year at a time and place determined by the board of directors, at which meeting the final reports of the retiring officers shall be read and newly elected officers shall be installed.

Section 6. ALTERNATIVE MEETING FORMATS.

Regular and/or special meetings of this club and/or board of directors may be held through the use of alternative meeting formats, such as teleconference and/or web conference upon initiation of the President or by any three (3) members of the board of directors.

Section 7. CHARTER ANNIVERSARY.

A charter night anniversary meeting of this club may be held each year, at which time special attention shall be devoted to the purposes and ethics of Lionism, and the history of this club.

Section 8. QUORUM.

The presence in person of a majority of the members in good standing shall be necessary for a quorum at any meeting of this club. Except as otherwise specifically provided, the act of a majority of the members present at any meeting shall be the act and decision of the entire club.

Section 9. BUSINESS TRANSACTED BY MAIL.

This club may transact business by mail (including letters, electronic mail, facsimile transmission, or cable), provided that no such action shall be effective until approved in writing by two-thirds (2/3) of the entire number of the club. Such action may be initiated by the president or any three (3) members of said board.

ARTICLE VI

Fees and Dues

AS APPROVED BY THE CLUB MEMBERS AT AN ANNUAL

MEETING

Section 1. ENTRANCE FEE.

Each new, reinstated and transfer member shall pay an entrance fee of $________ which fee shall include the current association entrance fee and be collected before such member is enrolled as a member of this club and before the secretary may report such member to Lions Clubs International; provided, however, that the board of directors may elect to waive all or any part of the club portion of said entrance fee as to any member granted membership by transfer or reinstatement within twelve (12) months of termination of his/her prior Lions club membership.

Section 2. ANNUAL DUES.

Each member of this club shall pay the following indicated regular annual dues which dues

Shall include an amount to cover current international and district (single or sub- and multiple) dues (to defray the subscription price of LION Magazine, administrative and annual convention costs of the association and similar district costs) and shall be paid in advance at such times as the board of directors shall determine:

Active $ ______

Member-at-Large $ ______

Honorary $ ______

Privileged $ ______

Life $ ______

Associate $ ______

Affiliate $ _______

The treasurer of this club shall remit international and district (single or sub- and multiple) dues to the parties, and at the times, specified in the respective international and district (single or multiple) constitution and by-laws.

ARTICLE VII

Branch Club Administration

Section 1. BRANCH CLUB OFFICERS.

The members comprising the branch shall elect a branch president, secretary and treasurer. These three individuals, along with the branch liaison constitute the executive committee of the branch. The branch members shall elect a president who shall serve on the parent club’s board of directors and be encouraged to attend general and/or board meetings of the parent club to provide branch records and a report of planned branch activities, a monthly financial report and coordinate efforts to encourage open discussion

And effective communication between the branch and parent club. Members of the branch are encouraged to attend scheduled meetings of the parent club.

Section 2. LIAISON.

The parent club shall designate a member of the parent club to oversee the progress of the branch and provide assistance to the branch, when necessary. The member serving in this capacity shall also serve as the fourth officer of the branch.

Section 3. VOTING ENTITLEMENT.

The members of the branch may vote on activities of the branch and are voting members of the parent club, when in attendance at meetings of the parent club. Branch members shall be calculated in parent club meeting quorum requirements only when present in person at the parent club meeting. Attendance at branch meetings fulfills regular club attendance

Requirements.

ARTICLE VIII

Miscellaneous

Section 1. FISCAL YEAR. T

The fiscal year of this club shall be July 1 through June 30.

Section 2. PARLIAMENTARY PRACTICES.

Except as otherwise specifically provided in this constitution and bylaws, all questions of order or procedure with respect to any meeting or action of this club, its board of directors or any committee appointed hereunder shall be determined in accordance with ROBERT'S RULES OF ORDER, NEWLY REVISED, as revised from time to time.

Section 3. PARTISAN POLITICS/RELIGION.

This club shall not endorse or recommend any candidate for public office, nor shall partisan politics or sectarian religion be debated by members in meetings of this club.

Section 4. PERSONAL BENEFIT.

Except to further his/her progress in Lionism, no officer or member of this club shall use his/her membership as a means of furthering any personal, political, or other aspiration, nor shall the club, as a whole, take part in any movement not in keeping with its purposes and objects.

Section 5. COMPENSATION.

No officer shall receive any compensation for any service rendered to this club in

His/her official capacity with the exception of the secretary, whose compensation, if any, shall be fixed by the board of directors.

Section 6. SOLICITATION OF FUNDS.

No funds shall be solicited from the club during meetings by any individual or individuals who are not members of the club. Any suggestion or proposition made at any meeting of this club calling for the expenditure of money for other than the regular obligations shall be referred to the appropriate committee or to the board of directors for further review.

ARTICLE IX

Amendments

Section 1. AMENDING PROCEDURE.

These by-laws may be altered, amended or repealed at any regular or special meeting of this club at which a quorum is present, by the vote of a majority of the members present in person and voting.

Section 2. NOTICE.

No amendment shall be put to vote, unless written notice, stating the proposed amendment

Shall have been published to the member through regular post or electronic means, or delivered personally to each member of this club at least fourteen (14) calendar days

Prior to the meeting at which the vote on the proposed amendment is to be taken.

LIONS CLUB OF BOMBAY (VERSOVA)

Thursday 26 July 2012

Constitution and By-Laws (Lions Clubs International) (Part Two)

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